Scan ASAP for field teams
When work cannot stop, the expense should not stay with the worker.
When a worker pays out of pocket to keep a job moving, the company should be able to see it and reimburse it without chasing paper receipts and messages.
Marko is on site.
He is doing his job, using his tools, and solving things that cannot wait.
The drill bit breaks.
It is not a disaster. But without it, the job stops.
Marko buys a replacement.
He does not wait for the office or leave the customer waiting. He buys a new drill bit with his own money, returns, and finishes the job.
The receipt can easily disappear.
It can stay in a pocket, a vehicle, or a bag — or simply get lost. Then the company has no record that Marko spent his own money to finish its job.
Marko scans the receipt.
With one QR code scan, the receipt enters Scan ASAP and gets the person, job, and reason behind the expense.
Marko did what was needed to keep the job moving.
Scan ASAP helps the company recognize it, record it, and reimburse it — without paper, messages, or lost receipts.
Good workers deserve good companies.
The moment a receipt comes in
What the company sees the moment a receipt enters the system
No paperwork, no messages — the context arrives with the receipt.
Who paid
See who actually spent their own money.
How much and where
The amount, date, point of sale, and fiscal data stay with the receipt.
Which job it belongs to
Connect the receipt to an employee, team, project, job, or expense type.
Whether it was reimbursed
Know what still needs action and what has already been paid back.
From scan to reimbursement
How the process looks
The worker scans the receipt QR code
The fiscal data enters Scan ASAP automatically.
The company sees the expense and who needs to be reimbursed
The receipt is linked to the person, the job, and its processing status.
After payment, the receipt is marked as reimbursed
The status is always visible — no follow-up questions needed.
No chasing paper or messages — every step stays visible.
A fiscal receipt shows what was bought. Scan ASAP shows why it happened.
A fiscal receipt records the seller, amount, date, and purchased items. Scan ASAP adds business context: who paid, who needs reimbursement, which job the expense belongs to, and where it is in the process.
An individual
A legal entity
An employee
An external associate
A team
A project
A job type group
A work area group
How Scan ASAP organizes your receipts
Every receipt that enters the system gets labels, a status, and a responsible person.
Each receipt is linked to the person, team or cost center that actually spent the money.
You know exactly where every receipt is — from arrival to archiving.
Costs are automatically grouped for reports and cost allocation.
FAQ
Does Scan ASAP replace accounting software?
No. Scan ASAP adds business context and prepares the data for further processing. It works alongside your accounting software through export or API.
Who can be reimbursed?
Anyone marked as the payer on a receipt — an employee, an external associate, or a physical or legal person. You choose who needs to be paid back.
Can a receipt be linked to a specific job or project?
Yes. Every receipt can be linked to a team, project, job type, or work area, so the expense always carries clear business context.
How does the company know that reimbursement is complete?
Every receipt has a processing status that is updated once the money has been paid back. The status is always visible, without extra questions or reminders.
Become the company that sees when a worker takes responsibility.
Do not let the person who saved the job be the one who has to prove they spent their own money.
No credit card required.