Scan ASAP Solution
A fiscal receipt does not tell the whole story
On the receipt you see the buyer, seller, amount, date, PFR number, and VAT breakdown. But that is often not enough for a company to know who the receipt belongs to, who paid for it, and who needs to process it further.
What the fiscal receipt shows
Who was the buyer at the time of purchase.
Name and details of the point of sale.
Total transaction amount and time of purchase.
Fiscal identifier and VAT breakdown by rate.
Missing business context
What a fiscal receipt cannot tell you
Fiscal records and business records are not the same thing.
Who actually paid
A third party not listed on the receipt may be the real payer — an individual, an employee, or an external associate.
Who needs to be reimbursed
Without labeling, the company does not know who needs to be paid back for expenses incurred.
Which team, employee, or project owns the receipt
Costs cannot be allocated without knowing who paid and why.
What processing status the receipt is in
Whether the receipt has been received, is in processing, booked, or archived — none of that is visible on the fiscal receipt.
The third party who paid can be...
A receipt is fiscally tied to the buyer and seller. But behind it stands someone who actually spent the money — and who the company needs to reimburse.
An individual
A legal entity
An employee
An external associate
A team
A project
A job type group
A work area group
Labels, statuses and grouping
Scan ASAP adds business context to every receipt
QR code scan
The receipt enters the system with all official fiscal data from the Tax Authority.
Who paid
The person who scanned or submitted the receipt is linked automatically. Additional context can be added.
Reimbursement target
Mark who needs to be reimbursed — an employee, associate, or another entity.
Label and group
Assign the receipt to a team, project, job type or work area.
Track processing status
Monitor every step — from arrival to archiving — without questions or phone calls.
Every receipt that enters the system can be labeled, grouped and tracked.
How Scan ASAP organizes your receipts
Every receipt that enters the system gets labels, a status, and a responsible person.
By who paid
Each receipt is linked to the person, team or cost center that actually spent the money.
By processing status
You know exactly where every receipt is — from arrival to archiving.
By project, team or job type
Costs are automatically grouped for reports and cost allocation.
FAQ
Who can be marked as the payer on a receipt?
Anyone — an employee, an external associate, a team, a legal entity or a physical person. Scan ASAP allows you to freely add internal labels to each receipt.
Can one receipt be assigned to multiple groups?
Yes. A receipt can have labels for the team, project, and type of work simultaneously.
How does reimbursement tracking work?
You mark who needs to be reimbursed for each receipt. The system keeps track, and you can filter and export reports by payer or reimbursement status.
Does this replace accounting software?
No. Scan ASAP adds business context and prepares data for further processing. It works alongside your accounting software via export or API.
Add business context to your receipts
Organize receipts by actual processing flow — not just who issued them.
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